Tablet or phone check-in
Welcome visitors on a lobby tablet or let them scan an entrance QR code with their own phone. No app download needed.
The RhinoVMS platform
A thoughtful front desk. A connected workplace.
From the first hello to the final sign-out, give your team the tools to welcome people and keep a clear view of your workplace.
An easy arrival
Make every welcome feel effortless
A check-in that fits the visit
Choose the fields, agreements and visitor types offered at each entrance. Give guests a clear path to their host or reception.
Invitations with a head start
Send a guest pass scoped to a host, entrance and time. Choose which visitor types can use an invitation as pre-approval.
A real decision
Put the right people in control
Host approval, wherever they are
Hosts can approve, say they’re on their way, or decline for now from an email or SMS link. No login and no app required.
Reception always has a way forward
Unreachable hosts route directly to reception. Unanswered requests escalate, and the front desk can act on the host’s behalf.
A live reception queue
See who needs reception’s help and who is still awaiting their host. Prioritise the people who need your attention now.
The whole picture
Know who’s on site. Staff included.
Simple staff sign-in
Staff use a badge or PIN to sign in or out in one action, without visitor forms or approval steps.
One shared on-site register
See staff and visitors together, with recorded arrival and presence confidence. Filter your view without losing the full headcount.
Emergency roll-call
Start a roll-call for one site and account for each recorded person on your phone. Names stay on the list until a human marks them safe.
Thoughtful behind the scenes
Built for the realities of reception
Badges without hardware lock-in
Use supported network, Zebra or cloud-relay printers, or issue badges by hand. A failed print never blocks an approved visitor’s admission.
A welcome that keeps working
An offline kiosk captures locally, sends the visitor to reception and syncs on reconnect. Someone is always there to help.
Your places, your policies
Manage entrances, reception desks, approval rules and visitor types. Add your logo and brand colour to the kiosk.
A history you can follow
Search and export visitor history. Confirmed departures and inferred sign-outs remain clearly distinguished in the audit record.
Agreements with a clear record
Collect required agreements before approval. Each update publishes a new version, preserving what a visitor actually accepted.
Thoughtful photo handling
Offer optional visitor photos where configured. Photos are deleted at sign-out, with deletion deferred while needed for an active roll-call.
A better welcome starts here
Make a great first impression.
Every single visit.
See what a calmer, more connected front desk can look like.